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  • Jaume Jané 9:00 am on August 7, 2014 Permalink | Reply
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    Zyncro Mail: add an email manager to your corporate Zyncro 

    Estimated reading time + video: 4 minutes

    At Zyncro we understand that email is not only one of the top corporate communication tools, but also one of the most time-consuming tasks each day. That’s why we’ve found a way to optimize email use and make it much easier to manage within a social environment.

    The ZyncroApp adds an email manager to your corporate Zyncro and allows each user to view their inbox and respond (send, reply, forward, mark as spam and delete emails) quickly and easily, without having to sign out of the Enterprise Social Network.

    Thanks to ZyncroMail, your email will be integrated into your work environment and all your corporate knowledge and information will be accessible from the same place.

    How do I start using ZyncroMail?

    To begin, your company administrator must enable the ZyncroApp from the Admin Panel. All users will then have the option of activating it by going to the right-hand menu on their Profile, where they will see the option to configure ZyncroMail.

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  • Larry Alton 9:00 am on July 31, 2014 Permalink | Reply
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    Cliques in the Workplace 

    Estimated reading time: 6 minutes

    Cliques in the WorkplaceUnfortunately, you didn’t leave behind the cool kid’s lunch table when you left high school. In the adult workplace, there are still cliques, there are still mean girls, and gossip can be just as devastating. It might come with new buzzwords, like “water cooler conversation,” but the reality is that humans (regardless of age) are social creatures and naturally want to form groups. However, we’re also competitive and that can come out fiercer than ever in the real world.

    As a manager, it’s your job to make sure each of your employees can enjoy a positive environment that allows them to flourish, do their job, and enjoy coming to work.

    Like it or not, part of your job is playing social director as well as interior designer. Part of your role is making sure every worker feels welcomed and valued, both from yourself and from everyone else in the office. It’s a tough job being Mama or Papa Bear, but you’re in this position because you have what it takes.

    Playing social director

    There are many ways to encourage holistic socializing both at work and beyond the office hours. For some offices, this means a standing Friday night happy hour at the bar across the street, but you’ve probably noticed that the same people keep showing up (or not showing up), so you’re really just providing an extra avenue for certain cliques to get together. That can be a good thing, but you’re not making serious strides in encouraging the outsiders to join.

    Instead, consider a social function that’s not geared towards the most social butterflies and which doesn’t encourage drinking alcohol. Maybe a lunchtime park cleanup crew, philanthropy group or “club” that welcomes all and tries out a new activity each week or month. You can welcome suggestions by asking everyone to anonymously make recommendations based on something they like, then draw from a hat. Not only will this provide an eclectic range of options, but everyone will also be exposed to a brand new hobby or passion.

    Designing spaces

    The popularity of the open office plan was created to encourage random conversations, creative thinking and a more social area to get work done. However, for some workers a non-stop open space can be distracting and even induce anxiety. Plus, there are some jobs (such as engineers and writers) that really require more private and quiet time for optimal concentration. Instead of a totally open office plan, aim for an open social area.

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  • Patricia Fernandez Carrelo 9:00 am on July 24, 2014 Permalink | Reply
    Tags: , , , yanomo,   

    Zyncro and Yanomo: Socializing Project Management 

    Estimated reading time: 4 minutes

    PartnershipZyncroYanomoLast week, Dutch Project Management Software Specialist Yanomo and the Social Software Provider Zyncro reached an agreement to offer a combined Cloud Solution for time tracking, invoicing and budget management with the social layer given by an Enterprise Social Network, to boost collaboration in any project management process.

    This new integrated solution is targeted at enterprises aiming to allow easier communication, streamline tasks & project management, facilitate teamwork, provide a transparent view of processes and make their employees more productive and efficient.

    Yanomo offers enterprises industrial-strength operations management with a social, user-friendly interface, belying the software’s power. The software allows users to track time, to-do’s, expenses, budgets and project progress, embedded within Zyncro. Zyncro allows enterprises to communicate within safe and closed environments and help organizations to maximize their potential through the use of Social Technology applied to a business ecosystem, resulting in a direct impact on the final results, all this by participating the employees and including their ideas and proposals in the processes.

    All the project knowledge -formal & informal- in a combined solution

    Through the connection between Zyncro and Yanomo all the information related to time tracking, tasks, phases, progress, people involved or reports of a project can be easily shared and enriched in a private, secure and corporate social environment: Zyncro, your Enterprise Social Network. Both solutions can adapt to all customers’ needs through branding personalization, integrations, and mobile applications. Furthermore, Zyncro can be delivered as an on-premise software and private branded, including mobile apps.

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  • Agustín Bosso 9:00 am on July 23, 2014 Permalink | Reply
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    Increase interaction within your Enterprise Social Network by recommending users, groups, departments and companies 

    Estimated reading time: 4 minutes

    One of the most interesting benefits of an Enterprise Social Network is the access it provides to corporate knowledge and to the people you share interests, tasks and projects with. This amplifies shared knowledge improving the team management and productivity of groups and avoiding any duplication of work efforts.

    From today with this ZyncroApp you will be able to recommend users, groups, departments or the companies that you consider the most interesting to any of your contacts, thereby achieving greater interaction among all the members of your community, and thus getting more followers for the most relevant content.

    You can make a recommendation from different sections of the platform:

    • From your contact list, inside your profile section in Zyncro, you can also do it within the user’s profile that you want to recommend. For this, you must follow the user. Suggestionsfromusers1
    • From within the group, just for open groups in which you are a member.
    • From the list of companies or departments, or even from the very same page of the company or department, just if you are a member or a follower. Suggestionsfromusers2

    The recommendation will arrive through a private message to all the contacts you select.

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  • Agustín Bosso 3:00 pm on July 19, 2014 Permalink | Reply
    Tags: trust relationships, , zyncro 4.3   

    Zyncro 4.3: Trusted relationships between organizations, multipoint posting, mentions of user groups and more 

    Estimated reading time: 6 minutes

    Today marks the launch of Zyncro 4.3, with functionality that increases the reach of your Enterprise Social Network, enhances synergies between organizations and improves user efficiency by allowing tasks to be performed in fewer steps. Specifically, the principal new features of this version are:

    1. Ability to exchange information privately and securely between different organizations: Trust Relationships
    2. Ability to simultaneously post messages in more than one group and/or organization : Multipoint Posting
    3. Ability to mention complete groups of users (groups, departments or personal lists) in a single step: ZyncroApp 2.0 Mention
    4. Ability to mention someone when you quote a message:  ZyncroApp 2.0 Quote
    5. Several performance enhancements

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  • Enrique Dans 9:00 am on July 14, 2014 Permalink | Reply
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    We are what we share 

    Estimated reading time: 6 minutes

    Editor’s noteEnrique Dans (@edans) has let us republish this article from his blog where he talks about the importance of sharing. 

    We are what we shareMy column in Expansión, Spain’s leading financial daily, is called “You are what you share” (pdf in Spanish), and asks some questions about what lies behind a very common activity among consumers of online information, but is not so natural for people who have simply transferred their habits from the analogical world: sharing.

    Sharing information is a much more interesting and complex activity than one might at first imagine. More than a mere gesture, it is actually a different way of managing information in an environment within which managing information efficiently has become a major challenge. It’s a very simple thing to do, and really only involves installing a button on your navigation bar and then acquiring the habit of using it regularly, but it has enormous potential. In the first place, it marks a step from being a mere consumer of information to taking a more participative approach: from unidirectional to bidirectional. And it also marks a change in attitude toward being somebody who uses information efficiently, given that the habit of sharing involves creating an archive. In many cases, the reason for sharing is not simply to give something useful to those on the other side of the screen, but provide benefits to oneself in the form of feedback and information management.

    But something subtler is going on as well: what we share says a great deal about us. Somebody who only shares news about certain topics will inevitably become associated with them. Somebody who only shares jokes will be seen as jokey—or worse—depending on the quality and the quantity.

    Creating an archive to share information on the social networks or information management tools can become a way to establish a personal brand, a way of being associated with certain topics and trends. Information sharing can be a powerful tool, and although it is still misunderstood by many—who see it simply as a way of attracting attention—it has huge potential benefits. Below, the text in full.

    You are what you share

    Sharing is an inherent part of living in society. Considered a basic function associated with the development of language, sharing turns us into active entities in the way that we treat information: we don’t just “find ourselves with it” in some passive way, but instead we can consciously decide to circulate it, or at least to store it for later use.

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  • Larry Alton 9:00 am on June 25, 2014 Permalink | Reply
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    How to manage virtual employees 

    Estimated reading time: 5 minutes

    How to manage virtual employeesThere’s no one best approach to managing virtual employees, but there are sets of best practices you can adopt in a trial and error system. It depends on numerous things like (of course) individual employees, your industry, the tech savviness of workers, how you train and prepare them and what goals you have in mind. As more companies are seeing the appeal of virtual offices, from much lower overhead to happier employees, this is one trend that isn’t going anywhere.

    The simple truth is that, just like a “regular” office, there are workers who will thrive in a virtual setting and those who won’t. The perfect situation is to have some workers performing virtually and others in traditional settings, matching each worker with the best environment for them. If you can swing this, that’s great but that also requires knowing which workers are best matched for which environment.

    If you’re just delving into the world of the virtual office, keep these tips in mind. They won’t work every time and for every employee, but they can help you figure out the right next move.

    1. Provide structure

    This can be in the form of daily or weekly check-ins via chat, video conferencing or phone calls. Nearly every worker still needs their company to provide structure in some regards, but don’t do so just for the sake of it. If some workers do best at midnight and others at 10am and the needs of the company allow for that kind of flexibility, let your employees take advantage of virtual settings.

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  • Patricia Fernandez Carrelo 8:07 am on June 20, 2014 Permalink | Reply
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    Zyncro partners up with Formanchuk & Asociados, a guarantee for success in enterprise socialisation and innovation in Latin America 

    Estimated reading time: 4 minutes

    PertnershipFormanchuckZyncroFormanchuck & Asociados, a firm specialising in communication, collaborative culture and organisational transformation, and Zyncro, the leading Enterprise Social Network solution in the Spanish language social software platform market, have just signed a strategic agreement to mentor Latin American companies on their journey towards process socialisation, innovation and streamlining in their organisations.

    Under the agreement, Formanchuk & Asociados gains a powerful tool which rounds off its range of consulting, mentoring and change management services for enterprises. Its extensive experience united with the most flexible and customisable solution on the market makes for a powerful alliance delivering all-inclusive support to companies looking to take the leap into the culture of collaboration and become social enterprises.

    Lluís Font, Zyncro’s CEO, stresses the importance of further progress in the socialisation of companies in Latin America. ”Implementing an enterprise social network is a necessary step in the evolution of businesses, and like any technology that has a transversal impact in an organisation, it needs proper change management to ensure it is successful”, he says. In his view this alliance is crucial since “partnering Formanchuk & Associates is a natural choice for us because of their experience in developing internal corporate communication programmes, culture creation and measures for innovation, training and organisational transformation.”

    An agreement of this kind is an excellent foil for Zyncro’s corporate strategy. As a provider of a private and secure technology platform with an enormous impact on cultural change in organisations, linking up with fellow professionals means ensuring the success of a project that is not restricted solely to the technological realm.

    The agreement with Formanchuk & Asociados helps boost Zyncro’s presence in Latin America, a region where it has been operating since 2011 with Telefónica. It also adds to Zyncro’s powerful ecosystem of partners through which it is continuing to expand its commercial capabilities and product portfolio worldwide.

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  • Rodrigo Escobedo 9:00 am on June 17, 2014 Permalink | Reply
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    4 principles to achieve motivated teams 

    Estimated reading time: 6 minutes

    4 principles to achieve motivated teams When you start working in a coaching process, you use different tools that help boost the team’s alignment with the new work philosophy and the culture that the employer or manager wants for their company. Specifying a vision, mission, cultural values or points, job descriptions and their respective KPI’s, procedure manuals and other tools are really helpful in meeting this challenge.

    However, the current team commonly finds the process exhausting. Taking the team out of its comfort zone is too much for some members who, given the changes, decide to jump ship. In the case of employees who decide to stay, it is important that employers or managers recognise that members are going the extra mile and seek out additional reinforcements to keep their team motivated and achieve greater commitment to the company.

    When thinking about incentives for our employees, the first thing that comes to mind is… money! Although money is attractive for some people, there are 4 principles which we should focus on to achieve greater engagement, generate more trust and increase motivation in the current team:

    Power

    Power means that your employees have the authority to take decisions that are important to their performance and to the quality of their working lives. In companies people are usually given responsibility without authority. This limits the individual’s decision making and ultimately generates frustration. Empowering your employees means that they can decide and then receive feedback. Let them take responsibility and have complete authority over their decisions and their outcomes.

    Information

    This means data, statistics, KPIs, revenues, profitability, customer reactions, etc. Just as many Mexicans are demanding access to information from our government, your team must also have access to your business information. This information must be accurate, current and understandable for employees.

    The more transparent the leader of the company is about its information, the greater the possibility that employees will effectively contribute to achieving strategic business goals. Thus the employee will be able to link the company’s progress towards its various goals to his or her personal contribution to each of these goals.

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  • Pedro Amador 9:00 am on June 12, 2014 Permalink | Reply
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    10 tips for treating an employee well 

    Estimated reading time: 5 minutes

    10 tips for treating an employee wellManaging employees is by no means easy and people often have to do it without any previous formal training. So I wanted to share ten essential tips that will enhance how you treat your employees, ranked from the least to the most important:

    1. Employees are persons
    2. Given the above, it’s worth pointing out that employees are persons
    3. Just as a suggestion, bear in mind that employees are persons
    4. After doing the above, I might mention the idea that employees are persons
    5. Have we grasped that employees are persons yet?
    6. This tip I learned on my last Masters: employees are persons
    7. I’d also point out that employees are persons
    8. For those of you who may be a bit absent-minded, try to remember that employees are also persons
    9. The most important thing is that employees are persons
    10. The last point is crucial; we are all persons

    It might seem a bit daft, but you should never forget these tips. Employees are persons with values, beliefs, dreams, relatives and so on, and every day you need to align the tasks you ask them to do with company strategy.

    Once you’ve taken this decision, you can then follow the steps set out in any good leadership manual:

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