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  • Juan Manuel Rodríguez 10:24 am on March 15, 2012 Permalink | Reply
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    Zyncro to participate in “Cloud Day 3: A ray of light among the clouds” 

    Estimated reading time: 3 minutes

    Cloud Day 3: Un rayo de sol entre las nubesAfter two previous editions with more than 250 attendees, the third edition of Cloud Day, organized by EuroCloud Spain, will be held on Wednesday, March 21 in Madrid.

    EuroCloud is the European association of SaaS and cloud computing providers, which Zyncro joined back in September 2011.

    What is Cloud Day?

    This event brings together the main organizations in the sector to discuss hot topics in cloud computing, always with a practical approach where users can discover what working in “the cloud” means first hand.

    It will include major figures in technology, innovation and legal areas, as well as companies in the cloud-computing sector, journalists and other key players in the market.

    Where and when is it happening?

    Cloud Day 3 will take place on Wednesday, March 21, 2012 at Hotel Meliá Galgos, Madrid.

    What will be discussed?

    The event will promote exchange between companies and provide specific examples and real use cases of cloud technology. Zyncro will participate with a keynote from Lluís Font (Zyncro CEO) on enterprise networks at 12.30 pm, as part of a block called “Sessions 1.”

    The lineup of the event includes:

    9.30-10.00 am Welcome

    10.00-10.30 am Opening session

    • Maurice Van der Woude, General Director, EuroCloud Europe.
    • Pedro Prestel, Chairman, EuroCloud Spain.
    • Jesús Midón, Vice-Chairman, EuroCloud Spain.
    • Ignacio Carrasco, General Secretary, EuroCloud Spain.
    • Antonio Gutiérrez Rubí, communication consultant and political adviser.
    • Round table moderated by Thierry Le Divenach, Treasurer, EuroCloud Spain.

    12.00-12.30 pm Coffee break

    12.30-2.00 pm PARALLEL SESSIONS
    Session 1: Sentinel Cloud, Zyncro and Geanet.

    • Session 2: Flexxible IT, CAPSiDE and OfiPro.
    • Session 3: Secure File, Esker and Litebi.

    2.00-2.30 pm Spanish wine reception and event close

     

    How can I attend?

    If you want to attend Cloud Day 3, register free now!

    Limited places!

     

     
  • Juan Manuel Rodríguez 10:25 am on March 9, 2012 Permalink | Reply
    Tags: , , , , Motivulario, Motivulary, positive thinking   

    Interview: “Motivulary: the vocabulary of motivation” 

    Estimated reading time: 4 minutes

    MotivularioToday on ZyncroBlog we have interviewed María Graciani García, author of the book “Motivulario”, which will be in the shops from April 23 (Empresa Activa).

    María is a young journalist from Sevilla who has specialized in Human Resources with an important projection towards Recruitment, Training, Corporate Communication and Executive Coaching.

    María wanted to share her thoughts on the importance of a positive vocabulary to motivate ourselves and infuse those around us with enthusiasm.

    In her book and now also on her blog, you can find out more about this idea.

     

    What is Motivulary and how did it come about?

    It’s a word that I invented that means “Vocabulary of Motivation”. The idea of writing a book goes back to when I was 11, when I told myself “I’m going to be a writer”, but the idea of Motivulary is more recent, coming from my own professional experience in which motivation played a very important role.

    What happened exactly?

    I worked for 7 months as a HR manager in a mining company, and from those very first days, I started to do something that would have a very positive impact on the rest of the company. Every day I arrived an hour early to work and sent an email to my colleagues, which I called “Morning Happiness”, with a positive thought for the day.

    Who received those emails?

    At first, only 4 or 5 people, but soon the word started to spread and around 65 people received it each day, including the CEO. Even people started to send those mails to their friends and family. One day, a new intern joined the company and came directly to ask if I was responsible for the “Morning Happiness”. I soon heard that the company’s directors also read my email each Monday morning… before the other work emails.

    Did that wave of positive thoughts have an impact on daily operations apart from those emails?

    It wasn’t just emails… One Friday each month, I brought in some cake and called those “Sweet Fridays.” Everyone was invited to come by and get a “slice of sweet morning.” Around that cake, colleagues started to spontaneously chat, exchanging their impressions on various subjects, who maybe didn’t have much of an opportunity to talk directly during the day.

    Did the work atmosphere also improve?

    If before there were major ups-and-downs in the “energy” level of the employees, over time that level became higher and more stable thanks to the great atmosphere that it generated. I’d say that we went from fluctuations between 50% and 100% to a more stable 80%. It generated an atmosphere of trust, enthusiasm and continuity.

    Zyncro has published the first “Manual on Best Practices in Enterprise Social Networking”. How do you see the relationship between “Motivulary” and the organizational change that Zyncro encourages through using enterprise social networks?

    I’m convinced that positive vocabulary ends up seeping into everything and it always works, regardless of the means used. If using a private social network can favor communication and help to create those spontaneous conversations that took place on “Sweet Fridays” virtually, and if a positive vocabulary is used, it can have a knock-on effect on motivation and even on results indirectly.

    Giving such freedom always involves a certain level of risk, but I believe the benefits easily outweigh the few risks that there could be. Dialog is always positive; it encourages empathy, brings people closer, etc.

    In your book you propose a series of Spanish words that act as reminders, like Persona (Person), Reto (Challenge), Conde (Count)… What do they mean?

    Persona means “Optimistic PERSpective by NAture”; Reto, “TOtal REsponsibility”; Conde means “CONqueror of Enthusiasm”… but there are more. Eco refers to what we were talking about before: “Enthusiasm, Confidence or trust, or Continuity”, Crecí (grow) is “CREate the CIrcumstances”, Toma (take) is “MAgical TOuch”. They are all expressions that help us to always remember those positive thoughts.

    How could the concepts you explain in your book be transferred to an Enterprise Social Network?

    Well, I believe it’s a good idea to create groups in that platform, like for example, a Club of Condes, or Retos, where people can transmit those positive thoughts and reinforce its members in a more constant way. It is also a good idea to create a group to show specific examples where Motivulary has been illustrated with its tangible use.

    We’ll make a note of that! 😉

     

    Want to create a great atmosphere in your organization?

    Download our Manual on Best Practices in Enterprise Social Networking free and start to use Motivulary!

     

     
  • Juan Manuel Rodríguez 10:41 am on March 1, 2012 Permalink | Reply
    Tags: focus, , , , , , , quiet leader, quiet leadership   

    Quiet leadership: a new leadership option for the 21st century company 

    Estimated reading time: 6 minutes

    Quiet waterLast February 21, EADA held an interesting conference by Steven Poelmans on the concept of quiet leadership. Steven has investigated leadership in depth in neuroscience, he is coach, partner and director at WIO, he has lectured at IESE and is collaborator at ESADE. He currently is director of the Coaching Competency Center at EADA.

    Here you have a summary of the concepts he explained, which are directly related to organizational changes that are happening in organizations now.

    Quiet” can have different connotations: silent, calm, serene, discrete… These characteristics can be applied to a different type of leader, unlike all the other types that come to mind: omnipresent, extrovert, domineering, and hyperactive.

    Focus to perform better

    That the “quiet leader” emerges now is no coincidence. In a world swamped by infotoxication and constant interruptions, where we are “online” all of the time, one of the missions of the new leader has to be to protect and filter out noise and interruptions (and of course, not add any more), in order for employees to be able to focus and perform better, at the same time be more motivated so that they collaborate.

    Focus is not a trivial issue. Neuroscience shows that we can only perform optimally when we have one idea in mind at the same time. The curve over time of our performance when working on a task has peak shape:

    1. At the start, we need time to gather the necessary information and we do not provide value.
    2. After we perform the task itself.
    3. Finally, adding more time doesn’t mean we’re going to do the job any better… it’s quite the opposite!

    There are shades of gray, like in everything. Apart from individual differences, women in general tend to have a greater capacity to jump from one thing to the next without performance being as affected. But what is surprising is that we would be more efficient without all those continuous changes.

    Multitasking is a “necessary evil” due to the ever-changing environment we live in, but it would be better for all us if we could minimize it.

    If we have constant interruptions (emails, chat, excessive multitasking or the habit of never saying no to anything, or commenting on everything with the person beside us), we are permanently moving focus from one task to another and we never manage to exceed the initial area in the performance curve. The overall result is we spend too much time on that initial phase. The end “sum” of the performance curves at the end of the day will be more horizontal: our performance will be worse than what we could have done without all those changes in tasks.

    As you can see in the post “Time, the last frontier”, many companies are declaring “email-free days” to reduce interruptions and increase productivity. Others like Nike have taken things a step further: when a person needs to concentrate on a long task, they hang a sign saying “Genius At Work”, so that their colleagues are aware of it. These initiatives need the overall culture to support it. It seems that our society nowadays doesn’t tolerate isolation, even if it is temporal.

    What role does the “quiet leader” play in all this?

    Moments of peace and serenity

    These moments are needed to keep focus. Planning and respecting certain limits helps. But we also need to switch off every now and then, as it makes us more creative and efficient. Encouraging these guidelines on a smaller scale (seconds or minutes) or a larger scale (hours or days) is beneficial in the long run. Often it allows us to solve problems that we have been battling to burst for a long time.

    Calm with positive reinforcement

    Dopamine is released when we are relaxed and have rewarding positive experiences. The mission of the leader is to maintain that state in all members of the team. It has been shown that fear only has a passing positive effect and is counterproductive in the long run.

    Empathy

    Simply listening to how someone expresses their fears, frustrations or anger, but also their hopes, expectations and motivations, can be the first step to winning their trust and starting to be recognized as a leader.

    Delegate

    The feeling of having influence, impact, control over things calms the brain and makes us more motivated. The mission of the leader is to delegate enough so that their collaborators feel that ability to influence, and thus create new leaders, as Virginio Gallardo suggests in his post We are all transforming leaders in social networks. A transcultural investigation showed that having impact made people in all cultures feel happier. The concept of intraentrepreneur arises from that plot of freedom, which people take advantage of to start projects proactively.

    The organizational change required

    If we imagine an organization that takes onboard that behavior, obviously it will need some essential ingredients:

    • A business culture that not only tolerates but encourages that behavior
    • An involved management that sets examples
    • Tools that reduce interruptions, encourage intraentrepreneur initiative and increases productivity in those moments where we manage to maintain focus.

    If we talk about the tools required for putting this new style of working into action, environments for gathering corporate information, which are organized, structured and non-intrusive, may be a good solution.

    Enterprise Social Networks like Zyncro address this need for order and structure, and minimize the exernal impact of the chaos.

    Why not try it out?

     

     
  • Juan Manuel Rodríguez 11:39 am on February 8, 2012 Permalink | Reply
    Tags: , , , , , , ,   

    Zyncro, your office on your cell… and at Mobile World Congress (Hall 7 – App Planet – Stand 7F82) 

    Estimated reading time: 6 minutes

    Your Enterprise Social Network, Zyncro, is expecting you and your company at Mobile World Congress!

    Mobile World Congress 2012

    From February 27 until March 1, Barcelona will host a new edition of Mobile World Congress 2012, the world’s leading mobile technology exhibition where technology companies and providers will present the latest developments in terms of hardware and software, devices and native applications.

    This year Zyncro will be also present as an exhibitor with its own stand located in Hall 7 – App Planet – Stand no. 7F82, in the exhibition complex on Avinguda Reina Maria Cristina.

    App Planet is a space for showing mobile apps, new trends and development possibilities, a meeting point for networking for developers and companies, as well as where different conferences on the subject will be held.

    Zyncro will participate once again in this space with two goals:

    1. Promote its mobile apps and all possible ways an Enterprise Social Network in the palm of your hand can be used.
    2. Continue driving our international expansion process.

    Zyncro Mobile

    As you know, one of Zyncro’s committments is ensure that you can manage everything happening in your organization from your mobile device, and not just through the web on your computer.

    Zyncro is working day by day so that you have access to all your company’s knowledge from your iPhone, iPod Touch, iPad, Android or BlackBerry.

    Remember, you can access your Enterprise Social Network adapted for your device.

    iPhone and iPod Touch

    With the app for iPhone and iPod Touch (available in the Apple Store), you can:

    • Check out all your organization’s activity
    • Post and read personal and corporate news
    • Access your work groups and interact with them
    • Access all your corporate documents: your work files
    • Consult your list of internal and external contacts
    • View your profile

    iPad

    From your iPad, by accessing http://my.zyncro.com from your iPad browser, you can take advantage of all the features of your corporate Zyncro as if you were at your computer at work.

    Android

    You can use a native app for Android smartphones (available in the Android Market) and from there:

    • Check out all your organization’s activity
    • Post, read, comment and like personal and corporate news
    • View, send and receive private messages
    • Access your work groups and interact with them
    • Access your corporate documents and upload photos in real time
    • Access the activity in the different departments
    • Consult your list of internal and external contacts
    • View your profile
    • Receive notifications of the updates in your organization

    What’s more, yesterday we published an update that provides native support for Android tablets.

    BlackBerry

    From your BlackBerry, access http://www.zyncro.com/blackberry, click on the link that appears and download the application. Once the download has completed, install the application and click the Zyncro icon in the applications menu. Enter your username and password and start to use your Zyncro from your BlackBerry.

    Your own app

    Apart from all these options, Zyncro gives you the possibility of developing your own mobile app for accessing your Enterprise Social Network with the specific features you require.

    Want to find out more? Come and check out our stand at Mobile World Congress 2012, and we’ll show you all the new features Zyncro in person!

    Remember: Hall 7 – App Planet – Stand no. 7F82

    Were expecting you!

     

     
  • Juan Manuel Rodríguez 10:30 am on February 6, 2012 Permalink | Reply
    Tags: , , , ,   

    Time, the last frontier 

    Estimated reading time: 5 minutes

    Time for Success

    First of all, let me introduce myself: I’m Juan Manuel Rodríguez. As of today, I’m part of the team of contributors in Zyncro who help spread the idea of what enterprise social networks are and how they can help us be more productive.

    The greatest challenge in this crisis is going farther with the same… or even with less. The unquestionable challenge is efficiency. It can be interpreted in every imaginable way: reducing the costs in raw materials, personnel, infrastructure, etc. but we always come across a barrier, a structural obstacle that is difficult to overcome.

    Only by improving efficiency in our team and in our information management can we cross that last frontier and continue to be competitive. Because, if we don’t, our competition will get there before us. This is the prime reason behind the explosion of tools like Zyncro, which aim to notably improve efficiency.

    “Time is the last frontier. Information overload results in time starvation. Technology lets us consume the information we receive with increasing efficiency.”
    (Alfons Cornella, in Update7 in Infonomía, November 2011)

    A few examples we can all identify with:

    Email abuse

    How many times have we silently sweared at those chain emails with 15 or 20 people in copy that don’t say anything important or urgent but constantly interrupt us? Or who has mailed a report to everyone for fear that the document will sit on the intranet without anyone knowing it exists? Email abuse in recent years has led many companies to declare Fridays as “email-free days”, for example, achieving notably improved results! It gives us food for thought, doesn’t it?

    Improductive meetings

    When it comes down to it, we all know that many follow-up meetings are a complete waste of time. Most of the time they cover things that could have been transmitted much sooner, in real time. We could have saved the valuable time of all those gathered there to do essentially nothing. Leave those face-to-face meetings for quick decision-making and not for communicating something that should be already known before you walk through the door.

    The key idea, the common factor in these examples and the great many more that we could give, is the challenge to assign the appropriate time and means for each type of information and interaction. If something is really important, pick up the phone and call. Or use instant messaging. For the rest of the information to flow with the appropriate priority (i.e. so that the team communicates efficiently), we need tools that enable us to readjust that balance between importance, the means for storing it and the time when we can be interrupted.

    Can you imagine a day where you’re only disturbed with really essential interruptions?
    Having all the information you need updated and sorted, available for when you decide to check it?

    This means creating a range of communication intervals, beyond the limited number we’re used to: email, telephone, chat, intranet and face-to-face meetings. If social networks outside the company’s walls have enabled those “grey” intervals, between the “white” of our friends who we talk to almost every day by telephone and the “black” of those who we don’t have time to even send an email every few months, a change in paradigm similar to that is occurring in companies for managing information.

    The enterprise social network Zyncro has been designed to achieve that rebalance, using an environment similar to that which users are familiar with for personal use, such as Facebook or Twittter, but that has been fully integrated and adapted to the needs and goals of the business environment. What’s more, these tools encourage all members of the team to participate in ways unknown until now and enables us to discover talent and intra-entrepreneurs who we may already have in our team… without even knowing it! But we’ll talk more about that in the next post! 😉

     

     
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