Updates from May, 2013 Toggle Comment Threads | Keyboard Shortcuts

  • Manel Alcalde 9:00 am on May 21, 2013 Permalink | Reply  

    The strength of weak ties 

    Estimated reading time: 8 minutes

    It may not sound very serious, but in some ways, mass communication was invented thanks to wine. In the 15th century, when Johannes Gutenberg invented modern movable type printing, he did it because he decided to apply the concept of the wine screw press to the world of book printing. That German blacksmith created a link between two different universes and changed the future of human communication forever. Arthur Koestler said that what sets geniuses apart is not the perfection of their work, rather its originality, “the opening of new frontiers”. And Gutenberg knew how to open them.

    Stories like that are used frequently to set an example of how important interdisciplinary contact, the mutual “contamination” of “naturally disconnected” areas or with theoretically “non-essential” relationships, is for innovation. Although we are not trying to be geniuses, the level of circulation and exchange of ideas and knowledge in an organization conditions its creative or innovative potential.

    Sociology has come to support this approach with works such as that of Mark Granovetter, American sociologist at Stanford University, who in 1973 formulated this theory on “the strength of weak ties.” While many systematic models until then had looked at primary, small and well-defined groups (in which solid relationships had prevailed), Granovetter decided to focus his studies on the relationship between subgroups or subcultures with major differences and weak ties. And though that study took place during the 1970s and used urban communities as its research focus, its conclusions continue to be applicable nowadays and are often used to explain the tremendous potential of social networks.

    Granovetter’s theory maintains that the relationships between individuals with weak ties generate more innovation that those held between individuals with a more constant and related relationships. The reason is that they act as a bridge for transmitting information and knowledge among closed communities and add more ingredients to the innovation stock pot, required for the continuous circulation of ideas to produce a good stock.

    The groups that are closely tied and share a value system tend to be more inclined to a consensus without questioning, a rather unfruitful scenario for ideas. “The fewer indirect contacts one has” – says Granovetter – “the more encapsulated he will be in terms of knowledge of the world beyond his own friendship circle.” While, conversely, “those to whom we are weakly tied are more likely to move in circles different from our own and will then have access to information different from what we receive”. Logically, Granovetter continues, “one can be a liaison between two network sectors only if all his ties into one or both are weak”.

    And there lies the paradox and the value of those ties, which were seen rather differently until that time by sociology. Louis Wirth, American sociologist of the Chicago school who had studied in the 1930s the differences between rural and urban life, reached the conclusion that the relationships between individuals in cities were secondary (pure “weak tie”) and, hence, superficial and “producers of alienation.” Granovetter’s approach added an important nuance to that thinking, trying to explain that those “trivial” relationships can be valuable as they contribute to breaking down profoundly anti-creative structure barriers.

    In the modern business world, cultivating those weak ties becoming vitally important. The permeability between areas and departments is more than just a style in a time where collaboration is prevailing as the antidote to daily difficulties. Emphasis is usually placed on the idea that the employees who are capable of providing innovative solutions are those that share information “beyond their cubicle”, as they act as “bridges” and share that type of weak ties. However, in order for that to happen, the context needs to facilitate it.

    Here several factors come into play, including enterprise social networks. Without a doubt, they represent meeting places for different “subcultures” in a company, which can give rise to innovative convergences. However, in organizations that have been installed with a traditional operating system, there are barriers that cannot be broken down by merely implementing an application or redistributing the space. As Ana Asuero pointed out in a recent post on this blog, Tools won’t dictate whether a company is social or not; that is something defined by the company’s “being”.”

    Weak ties have a major innovative potential and enterprise social networks are here to help them emerge, but promoting them and taking advantage of all of their possibilities is not a question of procedures, but fundamental, a question of corporate culture. Is your company culturally prepared to encourage those weak ties? How are you going about it? Tell us about it in the comments!

    Sources: GRANOVETTER, Mark S. (1973). “The Strength of Weak Ties”, en American Journal of Sociology; vol 78, nº 6. (pp. 1360 – 1380). Johns Hopkins University.

    Manel Alcalde (@manelalcalde) is a creative writer and audiovisual communicator. On his personal blog, Nionnioff, he writes about the world of creativity and communication.

     

     
  • Raul Gonzalez Garcia 9:00 am on May 9, 2013 Permalink | Reply
    Tags: , , , ,   

    Leadership of the Future 

    Estimated reading time: 3 minutes

    Leadership of the Future

    Five ideas to envisage leadership of the future from new leadership trends:

    1. From an individual-centered focus, we have gone towards the team, and from the team, to the network. The leadership of the future will be shared: in organizations of the future, everyone will be leaders.

    2. Leadership cannot be boiled down to a set of prefabricated formulas that are used for all organizations, it requires continuous training and the ability to adapt and improvise. Leadership will be more like dancing as a group instead of mathematics.

    3. Leading will be synonym of empowering, the best leaders will be ones who transform their followers into leaders.

    4. The traditional workplace will be transformed into a collaboration 2.0 environment and the leadership of the future will be somewhat similar to the influence that some users have in internet forums. The main leadership 2.0 competences will be the ability to generate participation and trust, micro-blogging, tolerate ambiguity, share openly, and to help achieve a ‘netarchical’ organization.

    5. If work is permeated with Social Networking values and attitudes, people will lose the fear of making mistakes, exploring, participating, sharing, making decisions, taking risks, being creative or contributing new ideas. People won’t have the usual fears found in traditional companies and won’t need to be directed, they will be used to generating collective intelligence and leadership through digital participation infrastructures.

    To sum up, leadership of the future will be necessarily collective: people won’t know how to interact otherwise.

    “The best way to predict the future is to create it” – Peter Drucker

    Raúl González (@coachingcritico) is a certified coach (ICF) and holds a Master in Work and Organizational Psychology from Mälardalen University (Sweden), specialized in participation, organizational sociology, and coaching-based leadership. He has collaborated as a coach and trainer in organizations around the world, and is author of the blog coachingcritico.com, a space continuously investigating the way in which coaching and other trends are transforming learning and collaboration in all types of organizations.

     

     
  • Carlos Gonzalez Jardon 9:00 am on May 8, 2013 Permalink | Reply
    Tags: , , , , , ,   

    Enterprise Social Networks and Project Management 

    Estimated reading time: 9 minutes

    Editor’s note: Today we would like to welcome a new author to our blog. The clarity of his first post has surprised us, and that has made us even more delighted about him joining our group of contributors. Carlos González Jardón (@cgjardon) is consultant and trainer in project management. With more than 18 years’ experience in the IT sector, his activities revolve around IT project management and quality standards such as CMMi. He holds a computer engineering degree from the Universidad de Vigo, an Executive Master’s from ICAI/ICADE and PMP certification from the Project Management Institute. He is currently consultant in Project Management at Tecnocom. Welcome and thanks!

    We live in a society where access to information is no longer the privilege of a few and has been democratized. Nowdays, in a single click, we can access a wide range of data from multiple sources: search engines, online newspapers, blogs, social networks… The technology revolution is causing a social and professional evolution, in how we relate to our environment. Information continues to be important, but how we access/acquire that information is gaining relevance.

    In this environment, an enterprise social network can become a vital tool that enables us to strengthen some key aspects in our work:

    • Speed. Quick decision-making.
    • Reliability. Quality of the data.
    • Collaboration: Share information.
    • Acccessibility: A single data source, multiple devices to access it.

    The subject is rather extensive, but we will look briefly at how an enterprise social network can help us in executing projects.

    Projects and Enterprise Social Networks

    In project management, communication is a critical factor. But what do we understand communication to be in a project?

    According to the PMBok® Guide (project management knowledge base), one of the leading references for any project leader, managing communication involves all processes required to ensure timely and appropriate generation, collection, distribution, storage, retrieval and ultimate disposition of project information.

    In other words, the project manager needs to ensure that all project stakeholders have or have access to, at the right moment, the information required using suitable and efficient means. This is extremely relevant as poor management of communication and information in a project could cause the time that the project manager devotes to communicate, distribute, share and access the information to sky-rocket, and even bring the project to the brink of disaster.

    In order for the project manager to have the right information at each stage, they need to interact with their team, the customers, suppliers, and the ‘closer’ they are to the task being done, the better the information. Basically, the project manager needs to beSOCIAL with all those stakeholders in the project. It is not enough to have social skills based on ‘face-to-face’ interaction. We need to seek support from the tools that enable us to manage online or virtually multi-disciplinary and multi-site teams.

    In this scenario, an enterprise social network can play a differential role. If we share aspects of our daily lives, why shouldn’t members of a project team share, through an enterprise social network, their problems, doubts, concerns regarding the activities being performed in the project? This activity is already being done in the corridors, on the phone, but it is difficult to have a document support with the conclusions reached. Using collaborative tools can help to flourish and document information that would be lost otherwise. In those project-focused organizations, an enterprise social network can provide major value by sharing and accessing data easily and quickly.

    Benefits of Enterprise Social Networks in Project Management

    Although I’m sure there are many more, these are some of the benefits they can provide:

    Quick access to one of the best sources of knowledge: the team’s experience.

    The senior profiles are an excellent source of knowledge and that knowledge can be used to resolve different situations that we face daily in a project. Coaching, mentoring, tutoring, training or resolving of doubts can be done dynamically through an enterprise social network.

    Repository of project information and documents.

    Although this point has already been solved by many other tools, an enterprise social network can be the main point of access to shared resources. It means converting the current static or one-directional intranet (always focused from the company to the employee) into a social and collaborative environment ‘company-employee’ and ‘employee-employee’ (beyond a simple question-response network).

    Reduce “meetingitis”.

    In many organizations, there are too many inefficient meetings. Often we finish the day with the feeling that we haven’t done anything “productive”. Simple meetings to exchange information and update everyone can be replaced by short virtual meetings (e-meetings): for example, the status of our project, clarification of doubts, etc. These e-meetings will not replace face-to-face meetings, rather they will complement them and reduce them to the essential ones, as the cost, both economically speaking and cost-opportunity (what I don’t get done) is very high.

    Simplify management in multi-site environments.

    In environments where the team is located at different sites in the company or in the client (or even in teleworking situations), the social network will help us enormously with that task of “sharing”, reducing, or even eliminating problems resulting from not all being in the one place.

    Neglected management.

    On many occasions, we experience many short interruptions that break our usual work rate. Enterprise Social Networks mean that those short interruptions can be channelled through it to be answered at a later stage; or even they could be resolved by other members of the team collaboratively, leaving evidence of their resolution in the “social environment” itself.

    Our value lies not in what we know, rather how quickly we can “update” (learn what we don’t know, acquire knowledge) and how we share it with our co-workers.

    In this scenario, an enterprise social network can become a perfect work environment where different stakeholders in our project can interact according to their role, regardless of their physical location and time zone.

    The work environment is a clearly social activity in most cases, so why not use enterprise social networks? This way sharing knowledge among the project team can be more agile, although to achieve it, a cultural change is required in organizations.

     

     
  • Bill Cushard 9:00 am on May 2, 2013 Permalink | Reply
    Tags: , , , , ,   

    On-boarding New Employees on Enterprise Social Networks 

    Estimated reading time: 9 minutes

    On-boarding new employees is a major undertaking for many organizations. In fact, for most training departments, on-boarding is most of what it does. A lot of money is invested in on-boarding new employees, but there are staggering statistics that show that all of this time, energy, and effort is largely wasted.

    For example, according to the Wynhurst Group, 22% of staff turnover happens in the first 45 days of employment and the cost of losing an employee is at least three times the salary. This means that organizations are spending thousands of dollars per new employee to on-board them only to see many leave, costing the organization even more money to replace.

    These statistics alone should cause business leaders to question whether their current on-boarding efforts are effective enough to reduce these numbers. The good news is that new employees who went through a structured on-boarding program were 58% more likely to be with the organization after three years.

    So there is hope.

    Learning Job Skills is a Limited Goal of On-boarding

    The purpose of most on-boarding programs is to help new employees learn the skills they need to perform their jobs. Of course, this is important, but not enough attention is placed on other important goals of on-boarding, including socializing new employees into the culture of the organization. This limited goal of on-boarding is short-sighted because research has shown that effective on-boarding and new employee socialization can lead to positive outcomes in terms of job satisfaction, better performance, higher commitment to the organization, and reduction in intent to quit.

    Therefore, if organizations can just change how they on-board new employees by thinking about socializing new employees into the organization rather than just training them, organizations can improve performance through new employees who are more satisfied at work, perform better in their jobs, are more committed to the company, and have a lower intent to quit.

    So how do organizations socialize new hires instead of just training them? This is where enterprise social networks (ESNs) come into play.

    Where ESNs Come In

    In most cases, a new employee completes a new hire training class and then is shuffled to a desk surrounded by people in their department. Most of what a new person now learns about the company comes from their immediate surroundings, which is only a microcosm of what the company is all about.

    What if a new person ends up sitting in between the two most negative people in the company? What influence do you think they will have on the new person? Enterprise social networks open up the entire company to new employees, and empowers new people to interact with anyone in the organization no matter what department they are in or where in the world they are located.

    In the remainder of this post, I share four ideas for how to use enterprise social networks to more effectively on-board and socialize new employees into your organization.

    Four Ideas for Implementing Effective Socialization on ESNs

    1. New Employee Group: Create a group on the enterprise social network and assign all new hire employees to this group. Encourage new employees (perhaps defined as people hired within the past 0 to 12 months) to interact with each other, share stories of their on-boarding experience, and otherwise support each other.

    2. Assign New Employee Community Manager: Many companies have community managers to facilitate interactions between companies and their customers. The idea is to improve customer engagement. Why not assign a community manager to improve engagement specifically among newly hired employees?

    3. Encourage New Employees to Reach Out (with Direction): One of the most important benefits of enterprise social networks is that they allow employees to easily communicate with people beyond their immediate network. The new hire community manager should encourage new employees to reach out to people all over the organization, which could mean reading posts of others, finding people with expertise, asking questions of people they find interesting or commenting on the posts of others.

    This reach out should be structured in order to get new hires started. One example is a scavenger hunt. All new employees could be given instructions to seek people out using the enterprise social network. Some assignments could be to 1) find three people who share a hobby or interest with you by searching employee profiles; and 2) find three people in departments or with skills and expertise you want to acquire and send them a message asking them a question about how they got started. There are many ways this can be done.

    By providing structure to early activities, it reduces the anxiety of what to look for and also gives new people the confidence to continue to reach out and build their network on the enterprise social network as they progress with the company.

    4. Provide Links to Resources Related to Their Job: As a learning and development professional, I can tell you that the worst thing you can do is cram everything people need to know about their new job into the new hire training. It is too much. New hires get overwhelmed and forget much of what was taught anyway. Enterprise social networks allow you to strip out much of the content from the new hire training, and provide it to your new people over time, and in the moment of need. Use enterprise social networks to post resources when needed and also allow users to share these resources with each other.

    A Natural Opportunity to Improve Performance

    Enterprise social networks provide a natural opportunity for vastly improving how newly hired employees are socialized into organizations. By leveraging the power of enterprise social networks, your new people can be more satisfied at work, will perform better, and will stay longer. How could you not want that? If you are not using an Enterprise Social Network yet, it’s time for you to try Zyncro for free.

    The ideas above are just the beginning of what can be accomplished on enterprise social networks. How are you using enterprise social networks to on-board and socialize new employees into your organization? Share your stories in the comments below.

    Bill Cushard (@billcush), a new author to our Zyncro Blog. Bill is writerblogger and learning experience (LX) designer and facilitator. He has extensive, in-the-trenches experience in creating learning programs that incorporate semi face-to-face and social learning methods. You can follow him on Twitter or on Google+.

     

     
  • Rafael Garcia-Parrado 9:00 am on April 26, 2013 Permalink | Reply
    Tags: , , , , , , , ,   

    The professional facilitator in organizations 

    Estimated reading time: 3 minutes

    Technological advances and growing competitiveness force companies to stay permanently up-to-date, so collaborative practices are becoming more valued as a more than profitable option.

    Here we can talk about practice communities that can enhance productivity in organizations thanks to an improvement in processes and empowering the employees who should assess, propose and solve in decision-making.

    Placing these work groups at the heart of any productive improvement involves giving them autonomy, with the result being the sum of the individual productivities and knowledge transfer.

    However a change of such dimensions in any organization used to functional or departmental structures can entail a number of problems in managing this complex change. To face it, and to ensure that projects don’t de-virtualize from their auto-da-fe, total integration is required and not just changing the structure of the departments.

    To respond to these limitations in organizations, professional facilitators or facilitator teams have emerged, which are responsible for developing strategic capacities for re-focusing the actions of the work group.

    These professionals seek to:

    • Drive innovation
    • Ensure strategic cohesion
    • De-bureaucratize the organization
    • Instill a new way of doing things (innovation requires a method)
    • Streamline the organizational change
    • Use social technologies to provide business openness

    These professionals can acquire a greater role in the classical structure, while they reduce their weight and importance. Through their interruption in the work methodology, they seek to generate wisdom across the board that enables the company to give an efficient response to the challenges.

    To sum up, I want to highlight the importance of people, as a high level of involvement and maturity is essential in order for the companies themselves to adapt to the rhythm and the quality of their employees, achieving greater flexibility and orientation on the outcome.

    Rafael García (@rafagparrado) works as a consultant at Índize and has his own blog, which at Zyncro we highly recommend: La Factoría Humana.


     
  • Eduardo Sanz 9:00 am on April 23, 2013 Permalink | Reply
    Tags: , , , , , ,   

    Leadership in difficult times (II): Accidental leader or “what have I done to deserve this?” 

    Estimated reading time: 8 minutes

    I want to start by thanking you for the great welcome my first article on this blog got and all the comments many of you made both privately and publically. This just reinforces that the ideas I mentioned are not just my own vision of things and helps to confirm that we all have a mission to change the Spanish panorama of SMEs with quality executives and leadership.

    Another reason that reinforces that we have “hit the nail on the head” is that all of you who gave your feedback are people that have experienced pseudoleaders. So they are not an urban legend that no one has seen after all and they do really exist. It’s no use thinking that they are just from the older generations, and those that have replaced them are “cut from the same cloth.”

    Curiously, none of these pseudoleaders have written to me publically or privately to say “Hello, my name is X. I’m a pseudoleader and I want to change. How do I do that?” So I ask myself, where is that self-criticism?

    An accidental leader could be any of you; a committed person with a restlessness, who collaborates and has always worked hard thinking that some day their chance to lead a project due to their own merits would come.

    Normally, accidental leaders find themselves with their boss’s job overnight because the company had thought that it could save expenses that way and that they would accept the position without questioning why or how and would limit themselves to doing what they are told.

    It is communicated to them with no mincing of words. “Hello, we have decided to make a change in Sales Management and after assessing several options, we think you are the person for the job. We have good reports from your boss, you’ve been with us for a while and you know the company. So do the visits you have planned and in 15 days’ time we’ll meet here to talk about how we are going to work.”

    You get excited and you follow your work plan and visits. At night in the hotel, you work on a detailed business plan in line with what the company needs and the market demands.

    When the day arrives, the message you receive is “We hope this changes quickly and you limit yourself to doing what we tell you, don’t forget that you’re here because of us” or “What you need to do is sell, stop giving excuses and sell. Your previous boss spent all day getting data on the competition and saying that we had to change things and analyze prices, but what you need to do is sell. We’re here to think, so less PowerPoint and more selling.”

    You’ll leave the meeting completely demotivated but you tell yourself that gradually changes and improvements will be made. The months go by and things stay the same, they didn’t want a leader and you realize that you haven’t worked or endeavoured so long to do that.

    You try to give your team training and the response is “Training is an expense, less training and more selling”. You start to notice that they don’t include you in the decisions and when the time comes, you ask yourself the question do you really want to continue or not?

    You know your potential, you know your areas for improvement and you want to work on them. What’s more, you have ideas to drive and help the company.

    I’ve discovered I’m an accidental leader. What do I do?

    If after reading this you can identify with this, don’t lose hope. Don’t worry, there is a path to solve it. You have several options and, although there is no good or bad one, I’ll give you a few. But remember, the right one will be the one you decide to take.

    Option 1: Accept it and resign yourself to the fact. If that role is enough for you and you are only looking for a title on your business card, it’s as respectable a decision as any other. Many people spend their lives doing something they don’t like and passing the hours, waiting for their day to end. If you are one of them, you still have time to change it some day. If you don’t want to, good luck in your job. I don’t envy you.

    Option 2: You’re restless and you can see that this is not the future you envisaged.

    • To start, don’t lose hope.
    • Be positive, maybe you will manage to make them change the way of doing things.
    • Seek allies that can help to change things for better step by step.
    • Relish those small successes, from a new customer to a sales rep that you have trained. Give yourself those moments of self-motivation.
    • Don’t stop learningand build up your network of contacts in case an opportunity arises.
    • While you are with the project, always give your 110% so they can never say you “didn’t do it” and if the results don’t come, you can be sure that you gave your all.
    • Trust yourself and your values.
    • You have talent, success requires training .
    • Never rush into making a decision that affects your future. As the song goes “you’ll never walk alone”. “When you walk through a storm. Hold your head up high. And don’t be afraid of the dark. At the end of the storm is a golden sky”

    In the next article with which I will close this trilogy, I’ll talk about new leaders: Leader-Coaches, the seed of the Sustainable Leader.

    Like always, I’ve written about my own opinion of things, but I’d love to know what you think. Feel free to comment!

    Eduardo Sanz (@esanzm) is entrepreneur, coach and founder of Directivos en Acción.

     

     
  • Juan Ignacio Barenys 9:00 am on April 18, 2013 Permalink | Reply
    Tags: continuous training, , , , , , ,   

    The People Manager as a Trainer 

    Estimated reading time: 6 minutes

    In this blog, I highlighted a few weeks ago how positive it is that the expression “human resources management” is being replaced by “people management”. It’s not something trivial. The temptation to treat people exclusively as resources has been enticing and has brought with it attitudes that are not favorable for their overall management, beyond the mere administration.

    People management is not solely the responsibility of the departments created for such purpose in organizations. It is the asset and unavoidable obligation of those professionals who are responsible for managing others in their organization. It includes diverse functions, however today I would like to highlight one in particular, perhaps the one most forgotten: continuous training. And never a word better used than continuous, meaning: without interruption, without need for prior planning and without resorting to the well-known liturgy of classrooms, audiovisual media and reserved timetables. All the above is not strictly necessary for training people, although obviously it helps.

    Has anyone ever told, for example, a sales director to not provide training in sales techniques himself whenever the opportunity arises with his agents? Has any ever stopped a production manager from continuously transmitting his experience to the engineers under his command? Of course not. There is no people management or human resources (or however you want to call it) department that can regulate substitutes, more or less dressed up as academics, that highly personalized, enormously practical and directly focused training for the organization’s benefit. Training that is given in the day-to-day, in the work meetings, in the individual conversations and in any act that includes the slightest touch of communication.

    However, on many occasions it happens like that. Managers omit with excessive frequency and ease the responsibility of giving that ideal training and clumsily resort to the cruddy “you’ll have such and such training program” or “they give me people that don’t need training”, unacceptable clichés in a modern idea of people management.

    We shouldn’t manage, at a level, without explicit desire to train the people managed. And that should not sound like out-dated altruism, please. On the contrary, it is not just the most noble of the acts in management, but also the most profitable, in terms of benefit for the people, without a doubt, but also for the organization that houses them.

    To train people, not resources, first we need to know what their learning processes are. This way, the corresponding teaching procedures can be adapted. Not everyone learns in the same way; as a result, you can’t teach them in the same way. In formal education of groups, it is difficult to individualize those procedures, but when it is daily training from management, it can be done. It’s often enough to want to do it and to provide the personal means to do it.

    There are five learning processes that we people use: stimulus association, consequence association, imitation, peer mediation, and reflection. A combination of these can occur, and in fact, it almost always does. In each person, there is a dominant process and the other that accompany it. These five processes have another number of procedures for teaching associated: adapting the practice conditions, increase feedback, show, provide guidelines, and invite reflection. Also here “each teacher has their own book”, i.e. there is a dominant procedure. From conjunction between them, that training to which I refer will emerge spontaneously, and the figure of the manager as a people trainer will be recovered.

    Juan Ignacio Barenys de Lacha is Director at Odati and Eskpe Consulting. Member of AEDIPE, creator of the Odati Method for training executives and managers, ex-CEO of Olivetti Information Systems Spain and of Sligos Systems and chairman of the World Forum Congress in Washington in 1990.


     
  • Chris Preston 9:00 am on April 15, 2013 Permalink | Reply
    Tags: , , , , , , ,   

    Losing Meaning Amongst Complexity 

    Estimated reading time: 8 minutes

    I’ve recently been reading Dan Ariely’s latest book – The Upside of Irrationality. For those of you who don’t know him, he’s a frequent writer and speaker on the subject of human behavior, with a particular emphasis on why we do things that make no practical sense. In this book, he shares research into how we find meaning in what we do, and the consequences of not having it in our working lives. It’s fascinating stuff, and I could read his work all day.

    He makes a key point about the need for us to see the outcomes of our work successfully launched into the world, and that it’s the role of leaders to make sure people can join the dots between what they are doing, with the ultimate outcome of the organisation. In the book, he uses SAP as an example of where complexity is clouding this process – I don’t believe he’s saying SAP is a bad system; it’s just one of many, many tools that we now use for our daily lives… probably one too many.

    How bad is the problem he’s describing? Well, for example, in 2008 I was working with a police force that had just audited its systems – they had upwards of 350 different ones. That was four years ago – I dread to think how many they have now. Officers at the time were frustrated and disheartened with the situation, feeling that it took them away from the core of the job: to police.

    This situation is echoed in the pharmaceutical industry, one of the most heavily regulated groups you will ever find. With multi-billion dollar fines levied for illegal activity, the companies involved have layer upon layer of systems to prevent any, tiny, slippage of the ‘code’. This compliance is aimed to benefit the patient, but it has the hugely negative effect of creating a group of dispirited people who genuinely want to make people’s lives better, but feel the myriad of steps in the process simply don’t allow it. I’ve been part of trying to make the many systems more understandable, which is a Sisyphean task I would not wish on anyone.

    Thinking this over, one phrase came to mind, written by the equally fascinating author John Maeda, who, when talking about simplicity, uses this powerful equation “How simple can you make it / How complex does it have to be?” I love this statement, and I turned to it recently when working on an online profiling tool, which I was happily heaping with features that I thought would be wonderful. The final product would have needed days of patient explanation before anyone understood it, and a manual the size of a phone book. Applying John’s rule, I chopped out most of the things I’d added, and it worked just fine.

    But with my system, I had total control. With the police and pharmaceutical industry control is far from perfect, and the ‘clear lake’ slowly silts up as many contributors independently bring in their own needs. Organizations over a certain size lose clarity around complexity – no one has the reach or remit to ask the question ‘are we too complex?’ when it comes to systems and process. Many companies simplify their products, operations and footprint, but few ever truly simplify how they do business. As one police officer put it to me, “we are good at adding, but not taking away process.” Systems seem to disappear only when technology takes a step forward.

    There’s no doubt that the proliferation of systems is damaging our ability to find meaning in what we do, research, common sense and performance figures all bear witness to this fact. I’m not suggesting that we stack them up and burn them – we’re past that point. What I do feel is needed is local ownership of this challenge. It’s the job of the manager to ensure that people working in complex environments can see how their contribution adds to the organization’s ability to deliver services, goods or outcomes. No one wants a meaningless task, but the danger today is that the processes we’ve built up around the daily job make it difficult to see past the task of administration.

    Leaders and managers need to become practiced at holding conversations about the organization’s aims, what’s coming off the assembly line, and who they are helping. They need to recognize that people are blinkered by the systems they have to use, and need encouragement, support and time to step out of this and look at the wider picture.

    None of this is difficult, it’s about time and effort on the part of the people that really need their teams to perform well.

    And, if you have the capability, maybe also extinguish the odd system here and there – start a quiet revolution around simplifying working life. One of John’s governing laws is “Simplicity is about subtracting the obvious, and adding the meaningful.” So, if it’s a law, you’ve got to do it.

    Chris Preston (@Trimprop) is a Psychology graduate and specializes in internal communication and team development. He currently is Director at The Culture Builders.

     

     
    • David Zinger 10:58 pm on April 15, 2013 Permalink | Reply

      Well said Chris. I like the way you put Johm Maeda and Dan Ariely together. I have been thinking about this a lot in relationship to employee engagement and this was a very nice personal booster.

    • Chris Preston 10:13 am on April 16, 2013 Permalink | Reply

      Thanks David – they are two lovely authors, and I really wish that business could do more with John Maeda’s work – I think the challenge is it’s not as easy to link his thinking with business process as it is with product design. Glad it helped boost you!

  • Jeroen Sangers 9:00 am on April 11, 2013 Permalink | Reply
    Tags: , , , ,   

    2 keys for group productivity 

    Estimated reading time: 5 minutes

    Editor’s note: Today we would like to welcome a new author to our blog. Jeroen Sangers (@JeroenSangers) is personal productivity consultant and author of the blog El Canasto. He specializes in modern techniques to manage time, actions and attention, and provides training, consulting and keynotes on a more intelligent way to work and live.

    Any trainer of a sports team knows it: although the players may be stars, that does not guarantee that the team will win. You have surely seen how the biggest football teams that have spent millions of dollars to get the best players often finish the season with the worst results. In order for a team to work, more than just good individual results are needed.

    Personal productivity

    No one works alone. Although we try to do all our tasks as best as possible and with maximum efficiency, for many things we depend on our co-workers. The web developer needs the texts of the copywriter, the sales rep needs the brochures of the marketing department, the marketing director needs the production status of the new products, etc.

    We may work efficiently, but if our co-workers are chaotic, we can’t be productive.

    The truth is that personal productivity cannot be extrapolated to the efficiency of teams. What are the two keys for group productivity?

    1. Roles and responsibilities

    In my opinion, the most important thing for building a productive team is to know the other members of the group well. Each person is different and has their strong points, their weaknesses and their own manner. Like in the different positions in a football team, a team works better if there are various profiles of people. Each team needs a leader, a creative person, someone who looks after relations, someone who gets to work straight away, etc.

    In the 1970s, Dr. Meredith Belbin developed a model with 9 essential roles for each team. We can use this model to identify the roles of each member and find the skills that we are missing in our team.

    2. Internal communication

    The second key point for a team to be efficient is internal communication.

    The dilemma is that we want to know all our co-workers’ actions, projects, ideas and concerns, yet we don’t want to waste time with useless information.

    To do this, we need to establish the best way of communicating in each case. In many offices, when we have to ask a co-worker something, we usually get up and go to their desk. Obviously we are causing a major interruption.

    It is better to use a less intrusive communication medium, like for example, email, the intranet or an enterprise social network. Then we can agree on exceptions for specific situations: How do we communicate if we need an instant response? What communication medium do we have to talk about sensitive issues or emotions?

    There is no one solution. The key is knowing which communication media are available, knowing the benefits and the problems of each way of communicating, and establishing an internal communication protocol with the other members of the team.

    If you want to be part of a productive team and win the league, you need to know your team well and have a top-quality communication channel.

     
  • Raul Gonzalez Garcia 9:00 am on April 5, 2013 Permalink | Reply
    Tags: , , , ,   

    How to give feedback to motivate 

    Estimated reading time: 6 minutes

    Coaching feedbackFeedback is the information you give your employees on their performance in order to get better results. One of its main characteristics is that it must be useful as information, i.e. it needs to generate learning in the person receiving it. If a manager gives information to a subordinate on their performance that does not help them in practice so they can improve their work, it is not really feedback.

    What’s more, if the feedback is communicated in a way that makes the employee feel guilty, frustrated, irritated, or in short, demotivated, rather than being feedback, it is quite the opposite. Feedback when used well can improve your employees’ motivation and performance greatly, however, when used poorly, it can be one of the main factors of demotivation and even worsen their performance.

    Best intentions are not enough in giving feedback effectively. Below you will find four steps that will help you to prepare the information you give to your employees to improve their performance and how to communicate it to generate greater motivation and changes in their results:

    • Be clear. Vague, generalist feedback isn’t any use. Clarity involves relating specific actions with specific results. The more precise it is, the more effective the feedback will be. Precision also refers to the fact of talking about actions that can be controlled by the employee, either for them to replicate them if they give good results, or to change them to get better results.
    • Don’t improvise. In order to be clear, you need to identify what objectives you want to achieve beforehand when you give feedback. Think and prepare what specific changes you want to see as results, this way you will transmit exactly that and nothing else. Choose the right time and place. Avoid stressful situations, because you won’t be in the best mood to be constructive, and furthermore, people retain a very small percentage of the information in these situations. Avoid subjective judgements as far as possible. Refer to specific conduct and results, try to be as objective as possible, by using objective and neutral data, for example.
    • Give more positive feedback. Feedback is not just information regarding aspects that need to be improved, it is also information on what they are doing well. Some managers don’t pay much attention to what they employees do unless there is a problem. From an employee’s point of view, this makes the manager seem to be only watching for mistakes. Positive feedback(valuing and reinforcing conduct or attitudes that achieve goals) is as important as negative feedback (pointing out a conduct or attitude that hinders the achievement of goals), because reinforcing effective conduct improves the work environment and enhances motivation in those that receive it.
    • Be constructive and focus on the solutions, not the problems. The goal of feedback is not to point out negative aspects, rather to introduce changes so that they improve. Focus on those changes, ask your employees to propose solutions, put forward different alternatives and explain how and why they can contribute to improving the results. Allow them to become actively involved and decide, as far as possible, the changes they want to make and the way they will carry them out.

    If you bear in mind the previous points when giving feedback to your employees, you will be taking advantage of feedback not only as a tool for improving performance, but also as an opportunity to improve your relationship with them and motivate them.

    Raúl González is a certified coach (ICF) and holds a Master in Work and Organizational Psychology from Mälardalen University (Sweden), specialized in participation, organizational sociology, and coaching-based leadership. He has collaborated as a coach and trainer in organizations around the world, and is author of the blog coachingcritico.com, a space continuously investigating the way in which coaching and other trends are transforming learning and collaboration in all types of organizations.

     

     
c
compose new post
j
next post/next comment
k
previous post/previous comment
r
reply
e
edit
o
show/hide comments
t
go to top
l
go to login
h
show/hide help
shift + esc
cancel