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  • Carlos del Pozo 10:30 am on December 22, 2011 Permalink | Reply
    Tags: , , , files, , , ,   

    Zyncro Features: Search (II) 

    Estimated reading time: 4 minutes

    As we previously explained in the first part of this article, to search in Zyncro, you need to enter the term you want to search in the search box found in the top right corner of the screen.

    In the second part of this article, we’re going beyond the segmented search to show the additional options in the Zyncro search that enables you to get more specific results.

    You can do this in two ways:

     

    Segmented Search

    Enter the search criteria in the search box and when it shows you the results, you can use the fields that appear just below the search box on the right of the screen to refine the search:

    Sections

    You can perform a search on a specific section of your Zyncro by selecting the section and clicking on Filter. Only the items you have selected (messages/files and folders/groups/departments/people) in the section will be shown.

    The sections can be:

    • Corporate newsfeed
    • Departments
    • Personal feed (the users you can see)
    • Private messages (your messages)
    • Your different work groups

    People

    It gives you the option to restrict the search according to the person that posted the item (messages, files, etc.)

    This field is associated with your contacts and when you start to enter a text, it will suggest the users that contain the text entered.

    You can select more than one person in this field.

    Dates

    With this field, you can display the items that have been published in Zyncro during a specific period of time on searching.

    You can choose whether to display items published during:

    • the last 24 hours
    • the last week
    • the last month
    • the last year
    • and it even lets you customize the search period: posts in Zyncro from one date to another.

    These search fields are restrictive, i.e. the number of results shown are reduced according to the combination of criteria entered.

    Advanced Search

    You can also perform precise searches using punctuation symbols in the text field.

    The punctuation symbols that have been enabled for more specific searches are quotation marks and the + sign. They can be used together and separately and their function changes according to the combination used.

    The most frequent search cases are:

    Simple search (without quotation marks or + sign): Enter in the search box Word A Word B Word C – It will show you items in Zyncro that contain any of the 3 words that you have entered in the search box, regardless of the order in which they appear.

    Search using the + sign: Enter in the search box Word A+Word B+Word C – It shows you items in Zyncro that contains the 3 words you have entered in the search. If they don’t contain all the words entered, they won’t be shown in the list of results.

    Search using quotation marks: Enter in the search box “Word A Word B Word C” – It shows you items in Zyncro that contain the exact expression entered between quotation marks.

    These options can be combined to create even more specific and precise searches.


     
  • Carlos del Pozo 10:56 am on December 15, 2011 Permalink | Reply
    Tags: , , files, , , ,   

    Zyncro Features: Search (I) 

    Estimated reading time: 4 minutes

    How do I perform searches in Zyncro?

    To perform a search in Zyncro, just enter the term you want to find in the search box (top right corner of the screen).

    The search results in Zyncro will appear grouped according to the different Zyncro sections: Messages, Files and Folders, Groups, Departments/Companies and People

    Beside the corresponding tab for each section, you’ll see the number of hits for the search criteria in brackets.

    Search Results

    Messages: This tab shows all messages appearing in conversations on the Zyncro wall that include the search word. The word is always highlighted in gray.

    The types of message that appear in this section (different according to the user) are:

    • Personal news that you or the people you follow have posted
    • Corporate news
    • Private messages you’ve sent
    • Messages from departments or companies you belong to or follow
    • Messages from the groups you participate in

    Files and folders: This tab lists all the files, folders and Zlinks created for sharing that include the search criteria in their title and that belong to the groups you have access to. Only for Business plans or higher: The tab also includes files whose content contains the search term (text files: TXT, PDF, Word, Excel, HTML, etc.). The term is highlighted in gray.

    Groups: This tab includes the groups that contain the search term in their title. Like messages and files, the term will be highlighted. This feature enables you to find all those groups whose name you can’t remember by using key terms.

    Departments/Companies (depending on the organization’s configuration): This last tab gives the departments or companies whose name or description contains the search term.

    People: This tab shows you a list of user contacts that include the search term in their profile (basic information, experience and skills, etc.) This is the best tool for managing internal talent!

    Next week, we’ll look at advanced search options.

    Learn to retrieve knowledge in your company in a single click!


     
  • Carlos del Pozo 11:21 am on December 1, 2011 Permalink | Reply
    Tags: , , files, , , , zyncronizer   

    Zyncro Features: Version control in Zyncro 

    Estimated reading time: 3 minutes

    Why control file versions?

    When we work with documents that need to be reviewed, keeping the last version is not enough as often the last version is not the one we really need. At times, we have to change a file from a previous point which we can’t access using the latest version… With Zyncro, this is no longer a problem thanks to its Version Control option. This feature enables users to easily access a list of all the versions uploaded to Zyncro of each file, meaning that you no longer have to search in your computer to find the right version of the file you want to work on (that is if you still have it).

    How do I recover an older version of a file?

    The process is simple:

    1. Each time you create a file, you should upload it to Zyncro
    2. When you have a new version of the file on your computer, it also needs to be updated on Zyncro. You need to go the corresponding file and from the drop-down options menu on the right, select the Upload new version option.
    3. In this same drop-down menu, you’ll also see the Previous versions option. When you click on it, a window will appear with the following data:
    4. File name
      • Name of the person who uploaded the file first (Created by), with a direct link to their profile
      • Date on which they uploaded the file
      • Current file size
      • A separate list with the versions included as Previous versions and the Last version.

    These versions can be downloaded and you can also recover the previous version of the file.

    Keep and access all the contents of your organization, your documents and all their versions with Zyncro.

     
  • Agustín Bosso 2:30 am on November 1, 2011 Permalink | Reply
    Tags: files, , , wall   

    Zyncro 3.1: All important information for your company, all within one single platform 

    Estimated reading time: 7 minutes

    Version 3.1 has arrived with new integrations and new functions that can enable you to control and improve access to company-related information.

    Viewing the Home Section

    Messages making up the “newsfeed” section of an organization expand exponentially depending on the number of users and integration with other solutions or platforms.  For this reason, we have optimized and made message viewing in the home section more professional:

    Wall Content Filter

    Buttons for activating or deactivating the view for:

    • Messages (from people you follow or from your groups)
    • Actions with documents
    • Actions with people

    Labeling Unread Messages

    Now, every time you access your Zyncro, all of your published messages since your last login will appear so that you don’t miss out on even a single thing going on in your company.

    Options for Organizing Messages

    • By main message date: The conversation will be organized by the date of the first message, despite receiving later messages
    • By comment date: If a message receives a comment, the conversation takes a new position in first place within the newsfeed (default option)
    • By date, with no conversations: This means that all of the messages will appear in date order, without considering whether or not the message is a comment or reply to another message (Twitter model)

    The New Zyncro Wall

    Integration with Email

    Another of the new and best functions of Zyncro version 3.1 is integration with email.  This integration will allow you to directly and automatically post messages in any group via email.

    The email address you need to send the message to will appear in the right hand column, a univocal address for each user and group so that once you have it stored in your address book, you will be able to use whenever you like in order to post messages from your email.

    This integration will also enable your corporate systems to release information, figures or inform work groups directly.  We will soon provide you with a more detailed explanation about this!

    “Like” Button

    A button that speaks for itself…

    At last, the “Like” button has arrived for messages and comments in the microblogging system: to encourage participation and to evaluate corporate contributions without the need to add new information.  Do you like it?

    Integration with RSS and Facebook

    Zyncro had already been integrated with Twitter, LinkedIn… but as we hinted on in our post Which social networks should a enterprise RSS be integrated with?, a technological solution that manages the entire company’s knowledge also needs to be integrated with other 2.0 tools that allow all corporate information to be reviewed, whether it is the company’s own, from the competition or from the sector…

    For this reason, Zyncro’s Business version allows for automatic message publication within work groups for versions 3.1 when messages have been generated from RSS or Facebook fan pages.

    • RSS: A standard reading and exchange format for updates on blogs and websites.  Web updates can be published automatically within any work group with this integration.
    • Facebook pages (fan pages): For companies that have a page like this within the Facebook RSS and use it as a corporate communication and digital marketing channel can automatically post (without having to intervene manually) updates sent to fans, clients or followers in an internal work group.  What’s more, from this very same group, Zyncro updates can be sent to Facebook directly.

    Facebook page message published from Zyncro

    File Links

    Lastly, you can now add links to internal (direct access) documents in other Zyncro groups as well as external ones (links) instead of sending a usual document.

    So, in the list if documents for each work group, you’ll have:

    • Folders
    • Documents
    • Links to documents

     

    Links to files in groups Zyncro

     

     

    Other

    Lastly, we have also resolved minor bugs, making your Zyncro work even better.

    Zyncro improves on a daily basis in order to offer you the best information management tool for your company’s RSS. Try the Business version out now and make the most of its advantages.

    You wont be disappointed!

     

     
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