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  • Jaume Jané 10:00 am on September 23, 2011 Permalink | Reply
    Tags: , , , Google Calendar, , , ,   

    Add your Google Calendar and company events to Zyncro! 

    Estimated reading time: 5 minutes

    If you are tired of having to remind your employees of important dates, we’ll give you a hand!

    We present you with the evolution of one of the Zyncro integrations that we published before the summer: Google Calendar.  This time it has a specific calendar that will appear automatically to all of the users within your organisation.

    Now Zyncro offers you the possibility of integrating a specific calendar FOR THE ENTIRE ORGANISATION in such a way that your intranet users will always be up to date with corporate events.

    How to manage a corporate calendar

    Zyncro presents a 2.0 method for making a unique calendar available to the whole organisation:

    1. Decide who will be responsible for managing the events/corporate calendar within the company.
    2. Create a specific Google Calendar for the company (whether it is using an existing user or using a new generic Google user).  At Zyncro for example, our CTO Albert Sampietro, created a new calendar associated to his e-mail account and called it “What’s up at Zyncro Tech?
    3. Decide whether the calendar creator will also manage the calendar or if they will be sharing the task with another member of the company.  This is carried out straight from the Google Calendar by accessing the calendar options.
    4. The designated events/calendar manager should enter all significant  company dates into the calendar.

    How to integrate your corporate calendar into Zyncro?

    If you already activated and configured the connection between Google Calendar and Zyncro with the first version of our ZyncroApp, the following steps will be familiar to you.

    To activate the Corporate calendar, the Administrator should activate it from the ZyncroApps section within the Administration panel.

    Once the ZyncroApp has been activated, the Administrator should then link their Google account in the ‘Configure’ section.

    After having clicked the “Connect with Google Calendar“ button, the designated person responsible for the management of the corporate calendar should enter their Google account connection data in order to make the connection.   Remember that this user could well be the Zyncro Administrator if:

    • the Administrator has created a calendar that will zyncronize
    • the Administrator has permission to access the calendar because the calendar owner has shared it with them.

    If the corporate calendar is NOT your personal calendar (the one that appears by default and is associated with your Gmail account), you should exit and re-enter the Configure section of the ZyncroApp and choose to share with your organisation from the drop down list.

    Once activated and configured, the whole organisation will ALWAYS be able to see the organsation’s events calendar.  It will appear as a new tab next to the personal calendar icon if already activated or by default, it will appear as the Corporate Calendar if the user does not already have a personal calendar.

    It’s about time people remembered the important dates of your company!

    Calendarize yourself with Zyncro!

    Jaume Jané is responsible for ZyncroApps and integration at Zyncro. He is an expert in analysis and development for integration possibilities in Online Social Networks, enterprise software and productivity cloud applications. He coordinates interactions between Zyncro and third party technology solutions. Before, he worked with distinct companies as a web programmer and a functional analyst.


     
  • Jaume Jané 9:00 am on August 10, 2011 Permalink | Reply
    Tags: , Google Calendar, , ,   

    Your business calendar within Zyncro 

    Estimated reading time: 4 minutes

    A new Zyncro integration has arrived: it is now possible to “zyncronize” your Google Calendar within your corporate Zyncro.  All you need to activate this application is to already have configured a calendar within your Google account (whether this is corporate or personal).

    As with all other ZyncroApps, the Administrator first has to activate the app from the Administration panel.

    Then you need to access the right hand menu from your Profile > Integration with Google Calendar and in the same way as with the LinkedIn ZyncroApp, you will discover a screen to “Connect with your Google Calendar”.

    After clicking on this option you must:

    1. Introduce your user name (or Google e-mail) and password, then “Allow access” for Zyncro to access your Google account.  Once you have entered your information into Google, the registration screen will not appear again.
    2. If a Google account appears by default and you wish to link it to another, you may do so by using the “Sign out” link in the right hand corner of the screen.
    3. If the calendar you wish to see in your corporate calendar is different to the one you see once you have allowed access, the application will take you back to your Profile. Go back to “Integrate with Google Calendar” to select the calendar you wish to zyncronize.

    This calendar can be seen in the right hand panel on the screen of all sections within your ZyncroHome, Files and GroupsDepartments/CompaniesTasksPeople and Profile, where every calendar date containing an event will be indicated with a small triangle in the top left corner.

    When you click on this date, you will be able to see just underneath it the time, the title and place of the event or registered events on the day clicked.

    In addition, you can also “Create events” from within Zyncro which will automatically pass over to your Google calendar and vice versa.  In order to create an event you must define the Title, Date and start and end Time as well as a Place, though both the title and place fields are not compulsory.  Start by clicking on the day you wish to create an event on so that the application will automatically offer you that selected date.  The time that will appear by default will be 9:00 to 10:00 am.

    Do not miss a single important date… Zyncronize your Google Calendar right away!

    Jaume Jané is responsible for ZyncroApps and integration at Zyncro. He is an expert in analysis and development for integration possibilities in Online Social Networks, enterprise software and productivity cloud applications. He coordinates interactions between Zyncro and third party technology solutions. Before, he worked with distinct companies as a web programmer and a functional analyst.


     
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