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  • Franziska Nagel 9:00 am on May 3, 2013 Permalink | Reply
    Tags: , intranet, Intranet Reloaded Berlin,   

    Zyncro Germany: IntraNET Reloaded 2013 

    Estimated reading time: 5 minutes

    Broadcasting to Collaboration” was the motto of the conference IntraNET Reloaded 2013 in Berlin on April 26 and 27.

    Participants talked about strategic approaches and challenges regarding intranet 2.0 management, as well as social business solutions – and, of course, Zyncro couldn’t miss this event.

    Various case studies and small, focused discussion groups analyzed current topics, new approaches and future trends. The hot keywords included intranet findability, digital workplace, intranet usability, user acceptance rate, intranet governance, teamwork and employee engagement, mobile applications, use of social software, and knowledge management.

    The participants included Max Lund from Corporate Communications (CCO) at the Hamburg Süd Group who spoke about how to simultaneously globalize and localize an organization’s intranet in order to respond to both global and local needs. Thomas Olsen, Assistant Vice President at Deutsche Bank AG, discussed cooperation and how to cultivate it in different scenarios ranging from isolated work groups to company-wide digital platforms. Lluís Font, CEO at Zyncro Tech S.L., described 10 current trends in enterprise social networks 2.0, focusing on adaptation strategies and motivating the different types of personalities usually present in every company to use their organization’s intranet 2.0.

    At the more intimate World Café Sessions, participants gathered in 8 small groups for 30 minutes each before moving on to the next group. They discussed solutions for the different challenges organizations that frequently face when implementing business social software. Discussion topics included “Painless migration of corporate networks”, moderated by Chris Corbett, Communications Specialist at Zurich Insurance Company Ltd, Management and evolution of a socially connected company: kick off, road map, and fields of application, moderated by Philipp Rosenthal, Head of Principal Consulting & Research at Infocentric Research AG, and “Analyzing the level of integration of social business tools within a company: Total vs. selective work processes”, discussed by Kelli Carlson-Jagersma, Vice President of Enterprise Internal Collaboration at Wells Fargo Inc. and Darius Miranda, Vice President of Social Business Strategy at Wells Fargo Inc.

    At their booth, Zyncro were able to present themselves as a successful IntraNET Reloaded business partner. They spoke to a large number of participants, exchanged experiences, asked and answered questions, and discussed Zyncro’s vision, as well as the opportunities and possibilities of social networks and social business 2.0. There was a rich and vivid exchange of ideas such as:

    “A change in the way we communicate results changes the way we work together”, Dennis Agusi, Global Internal Communications Officer, Philips Inc.

    Or

    “Intranet 2.0 and social business are not just about technology, but first and foremost about their users”, Christian Schmidt, Country Manager DACH, Zyncro.

    The event spawned inspiration and new ideas regarding the evolution of the digital workplace and made many participants realize that, often, it is better to focus on the journey rather than the destination: A change in corporate culture from unilateral, mostly top-down communication to a multilateral exchange of information via social networks in order to solve problems, provide faster customer service and thus increase productivity. Enterprise social networks are not just one more tool among many others, but can integrate different existing corporate solutions thus creating a social sphere and adding value.

    IntraNET Reloaded brought an international audience interested in intranets and communication 2.0 to Berlin and provided them with a platform to share knowledge and discuss the most important industry trends. A perfect example for connectivity and cooperation in the field of social business 2.0.

     
  • Franziska Nagel 2:00 pm on April 15, 2013 Permalink | Reply
    Tags: , , intranet   

    50% off with Zyncro for Intra.NET Reloaded 2013 

    Estimated reading time: 4 minutes

    Nowadays, the Intranet is a changing paradigm in modern organizations. From Broadcasting to Collaboration will be the topic this year at Intra.NET Reloaded in Berlin from April 25-26.

    Collaboration with Enterprise Social Networks can enrich communication and information distribution among organizations. It enables companies to innovate better and faster, enhances productivity significantly, develops employee loyalty around shared values, and creates a self-learning structure for building sustainable performance.

    Creating your Social Business is a true challenge, so its implementation must be done with great care. If you are looking to successfully transform your company into an Enterprise 2.0, don’t miss Intra.NET Reloaded 2013.

    Why should I attend?

    Zyncro is business partner of Intra.NET Reloaded 2013 and  we are happy to offer you 50% off on participation.

    During the event, you will learn how to integrate Enterprise Social Networking as part of your Business Strategy and how to align the new internal digital sphere with its peoplefrom key experts in the field such as Darius Miranda, Kelli Carlson-Jagersma, Paul Miller, as well as Lluis Font, CEO at Zyncro, who will share his experience on working for the 200,000 users and 500 businesses on our platform.

    And, you will participate in the biggest Intranet Event in Central Europe!

    Register now http://www.zyncro.com/en/special-offer-intranet-reloaded-2013 and get a 50% off on participation at Intra.NET Reloaded.

    Where and When?

    Intra.NET Reloaded 2013 will take place in Berlin, Cinema KOSMOS, Karl-Marx-Allee 131a, on April 25-26, 2013.

    The Zyncro team will accompany you during the two days and be available to show you the latest innovations in social business, such as mobile usage and its integrations with numerous business software.

    Come with Zyncro and get 50% off on participation!

    At Zyncro, we are happy to offer you a 50% off on tickets for Intra.NET Reloaded 2013 in Berlin.

    We have seen the revolution that is taking place in companies. In the 3 years since its startup, our Enterprise Social Network has surpassed the 200,000 users mark, helping companies with more than 15,000 employees.

    Zyncro has built its reputation in 27 countries by personally following each of its clients and providing the most flexible technology in order to assure the success of their projects.

    Register now http://www.zyncro.com/en/special-offer-intranet-reloaded-2013 and get a 50% off on participation at Intra.NET Reloaded. We will contact you shortly for further details. Looking forward to seeing you in Berlin! You are coming, aren’t you?

     

     
  • Eirene Ramos 9:00 am on May 15, 2012 Permalink | Reply
    Tags: , , intranet, ,   

    Towards Social Intranets and Enterprise Social Networks: Advanced Intranets & Portals 2012 

    Estimated reading time: 3 minutes

    On May 31 and June 1, Amsterdam will host the third annual congress on intranets: Advanced Intranets & Portals 2012. At a time where the disappearance of the intranet as we know it is being questioned, where Forrester studies indicate that 50% of companies will invest in social business in 2012, intranets need to evolve to become faster, more intelligent, more sophisticated and above all, more social in order to stay in touch with the changing needs and habits of companies and their employees.

    With this premise, Zyncro will be present and participate in Advanced Intranets & Portals 2012 on May 31: our CEO, Lluís Font, will present the enterprise social network, focusing on its main characteristics and components, benefits and solutions: Corporate Activity Stream, document management, workflow 2.0, integration with external social media applications, etc. Furthermore, he will illustrate the ROI of Enterprise Social Networks and some Zyncro success stories.

    What is Advanced Intranets & Portals 2012?

    This event is designed to give an exclusive insight from leading practitioners who have extensive credentials in creating, using and implementing intranets, and who share their knowledge and experience on the key trends in this field for 2012: from social intranets, enterprise social networks, and the increase in use of smartphones, to brainstorming, personalization and knowledge management within companies. In short, all the key issues affecting intranet professionals will be discussed during the intensive and interactive 2-day conference.

    Where and when is it happening?

    Advanced & Intranet Portals 2012 will take place on May 31 and June 1 at Mövenpick Hotel Amsterdam City Centre, Amsterdam.

    Who is it aimed at?

    Mainly at executives and middle management who are interested in discovering the current intranet trends, sharing their opinions and solving their doubts with the best professionals in the sector, as well as being a meeting point for networking.

    What will be discussed?

    Participating in this congress means sharing issues like:

    Overcoming organizational, cultural and operational barriers to transform your intranet into a more social tool.

    Successfully implementing a mobile intranet, creating added value, capturing the attention of those customers traditionally beyond your reach.

    • Creating an in-house platform for generating and managing ideas and fostering collaboration and creativity among employees.

    • Providing a user-centric experience to maximize participation and ensure success.

    For more information, you can download program for Advanced & Intranet Portals 2012.

    Does your company use an intranet? Do you find you have one but your employees don’t use it? Feel like the moment has come for that tool to evolve towards a more social one? Download the registration form and exchange ideas on the evolution of the intranet with Zyncro and other world experts! See you in Amsterdam :)


     
  • Marty Mallavibarrena 10:49 am on July 7, 2011 Permalink | Reply
    Tags: , , , , intranet, , , , , ,   

    Enterprise Social Networks: Fact or fiction? 

    Estimated reading time: 6 minutes

    At the very moment of considering whether or not to evolve our current IT platform to a 2.0 variant, we must be clear about certain aspects related to its implementation.  As always, we will have to analyse our environment very well, measure our level of resistance to change and make clear and solid decisions ensuring the necessary level of support from management.   In any case, real risks are mixed in with the mythicized perspectives that many people have about social networks (not always objective) and their lucrative Internet usage.

    1. Security, Privacy?: Are probably the most popular risks (though pretentious or unrealistic) for these types of solutions.  If the implementation is carried out in the correct manner and the staff understand the working philosophy, nothing needs to change as regards being careful about sensitive information getting outside or to sharing important data inappropriately in undesirable forums within the organization.

    • This is the most common case suffered by many executives’ lack of “collaboration 2.0” culture (they see everything as being like Facebook) and they forget that their personnel remains the same and that everybody has a profile in this type of platform therefore all of our contributions (“good or bad”) remain properly registered (as opposed to the Internet where our profiles do not necessarily have to be so “real”).
    • Obviously there are software solutions (online and with coherent approaches to working) to control these possible information leaks via the organisation’s different channels and digital platforms.
    • In the same way, it is usually thought that this type of environment, as with the symmetrical Internet is more exposed to spyware, viruses and the classic security problems.  Clearly the fear is unfounded given that it is an internal platform where the level of control and surveillance is very high in most cases.

    2.  Loss of control over content: This could be one of the main advantages of this type of environment (the auto structuring of information within the collaborative community) it could turn out to be a nightmare if things are not done correctly or the evolution is simply not planned.

    • The current information creators and the basic flow of information should remain intact on the whole, though adapted to the new strategy.  Various other people within the organisation will now be able to create, comment upon the work of others, label and share in other spaces within the infrastructure.
    • In the launch phase of the solution, the current main content creators should be considered and an effort me made for some of them to act as “believers” or as “champions” (the same as in other project management techniques).  It is vital that these people understand that the new solution is not only a risk but that it will also provide advantages in terms of enriching content (file sharing, labelling, recommendations, etc.)

    3. Inappropriate usage (productivity decrease): Is an unrealistic problem that arises from the employees being apparently “entertained” (as when on the Internet) instead of working.  This is a myth on most cases and with all change comes a learning curve as to how to use the related platform.  If our new environment is very attractive and offers many communication possibilities, everybody will want to experiment during the first few weeks of use and test it to the maximum as what happens for example, in instant messaging environments.

    • Everything will go well if we guide our users and they quickly understand good practice.  The onscreen mix of generation X and Y will have a great influence.  Lead by example (starting with the CEO) is a good strategy to eradicate this problem and end the myth.

    4. Complexity and redundancy in systems map: If we have made bad decisions and/or have had a bad implementation, certain operations will not be natural.  They will be complex and overlap with others that have not been updated in parallel.  As a consequence we will not have this impact foreseen and problems will arise on their own.

    • It is a common case that the proper use of collaborative 2.0 platforms clearly reduce the tendency to use internal mails and in other cases it changes the focus of storing content (previously on servers but now in the cloud).
    • In both cases we should foresee that in order to act consequently regarding our IT (less storage and better communication for example).

    5. Training and unnecessary evangelization: As with all change process there is a need for management: a training plan, champions and control in the different stages.  If the user does not understand the environment and is not trained properly, they will never use it in the intended way and the entire collaboration philosophy will begin to fail.

    • The percentage of generation Y in your ranks will be a a factor of influence but all of these activities will always be necessary.

    6. It is not necessary to motivate the employee to accept change: If we make an important change and implement the environment without ensuring that all employees feels that it is a “win-win”situation (all: the company and the workers) it will be difficult for it to be successful.   The benefits to all should be considered.

    7. Excessively changing technologies / loss of IT control: Your company’s IT department could be resistant to this type of infrastructure due to the supposed “loss of control” over the environment (it is assumed it is a democratic system and on the whole auto-regulated) as well as being too subject to change with regards to the associated technologies.   This last component is inherent to the entire IT platform and will be more closely linked to  the unknown as to 2.0 technologies and the Internet.

    • The key IT people should be a part of the team that promotes the system but always in line with the agreed strategy.
    • They should understand that the system has many advantages and should provide support whenever necessary, evolving the current and implementing the new whilst controlling the level of use in the first stages and providing support to the future evolution.

     

     
  • Patricia Fernandez Carrelo 10:23 am on July 1, 2011 Permalink | Reply
    Tags: , , , , , , , intranet, , , ,   

    How to manage happy news stories with Zyncro 

    Estimated reading time: 3 minutes

    Just recently, I was fortunate to meet Grupo Intercom and its internal communications manager.

    One of the things that most stood out as soon as I walked in was the amount of awards on display at reception in recognition of ranking placement (first, second, third, …) for the 50 best companies to work in in Spain – in the 250 to 500 employee category – according to the most recent study carried out by the Great Place to Work institute.

    Upon seeing those achievements, my first thought was that Zyncro could also get many companies to achieve better working environments.

    Just yesterday at Zyncro Tech and thanks to our own corporate Zyncro, we were able to share a happy news story that made it possible for distances to cease to exist between employees, communication flowed amoungst ourselves (beginning with the personal items, we make way for improving the professional side of things) and our screens were transformed into a more motivating environment to work in.

    I will leave you with the conversation we had amoungst ourselves (in Spanish).  We consider it a little communication treasure in which… we congratulate our colleague Alejandro Scott for becoming a dad to a lovely daughter! :-)

    Congratulations again Ale on the birth of your baby girl! :-)


     
  • Tatiana Nascimendo 10:56 am on June 21, 2011 Permalink | Reply
    Tags: , , , intranet, , , ,   

    When email becomes a contaminating nuisance 

    Estimated reading time: 2 minutes

    Collaboration from Tatiana Nascimendo from ZyncroBlog Brasil!

    In the same way businesses take measures in order to reduce environmental pollution by means of recycling waste or rationalizing production until the company becomes sustainable, why don’t we propose to reduce contamination from the information piling into our inboxes?

    Studies carried out by the agency MT Criativa show that 59,61% of directors within the technological sector receive more than 50 e-mails per day and 90,38% get upto 50 emails per day. In addition amongst them, 77% of them send less than 10 personal e-mails per day.

    E-mail has become the main form of business communication but the volume of traffic generated by the exchange of this type of message is a huge amount of work ordeal as well as being detrimental and can lead to the loss of information.

    Many businesses have recognised this reality and are trying to develop new and more effective ways of communicating and on many occasions have implemented costly and time consuming solutions that do not always meet the initial expectations.  Instead of giving way for the development of a system, why not try using one that meets business needs?  Intranet 2.0 is an innovative solution that:

    • eliminates unnecessary e-mail from our inboxes,
    • optimizes communication,
    • promotes collaboration,
    • encourages participation.

    In order to recycle ideas and fight against the contamination of corporate communications… try Zyncro!

     

     
  • fgrau 10:30 am on April 18, 2011 Permalink | Reply
    Tags: , , intranet   

    I believe in Zyncro 

    Estimated reading time: 2.5 minutes

    Since I saw the embryonic project that would later evolve into what is known today as Zyncro approximately 3 years ago, I openly believed in its philosophy. It united the 2 key elements of any communication and collaboration tool but superimposed in such a way that it differentiated itself from everything I had ever seen before.  People and files cohabiting naturally in the same familiar and intuitive environment from scratch.

    Due to my training in PR and Communication, I had put up with a mixed range of intranets from different corporations in which the body of collaborators would collide panicking every time they would have to do something within that environment on a day to day basis.  There is nothing more exasperating for someone who believes in effective bidirectional communication, along with the productivity that a good relationship between collaborators generates, working together and sharing knowledge on different internal and client projects.

    Working with the now developed tool, I can say without a doubt that I believe in Zyncro over above all of the current information and corporate collaboration tools.   Proof of this is that I use it not only for my projects within the company where I develop my work but also outside it so that I can organise myself and centralize documentation and its associated relationships in a cloud that is accessible from any location.

     
  • Albert Climent 12:04 pm on February 18, 2011 Permalink | Reply
    Tags: , , document sharing, , , intranet, ,   

    Zyncro in 10 steps 

    The advantage of 2.0 collaboration and its application within the company with its document sharing, groups and tasks is becoming more attractive within any organization.  Due to this, and as an enterprise social network, Zyncro, is gaining users and awareness in more diverse business sectors all the time.  As Zyncro implementation is simple and fast, we have decided to summarize this today in 10 basic steps. We hope you find these rules useful whether you wish to register on Zyncro or if you would like to introduce it to colleagues within your company.   If you are the creator of the account and in charge of managing the Zyncro intranet, you should register from your account in the Zyncro web using your corporate email.  In this case, you will automatically be assigned the administrator profile. From your Zyncro account, you will be able to choose  (in the extreme left of the top heading) whether to access the “Administrator Panel” in order to modify the profile, logo etc or the “My Zyncro account” to begin to share with your team.

    Below we suggest a basic check list to get started:

    1. Access the “Administrator Panel” and personalize the Zyncro heading with your logo and corporate colors.  Write a sub domain with your company name for example http://arbol.zyncro.com.  This way, your logo will appear both in the Access as well as in the intranet.  Personalizing Zyncro is very easy and allows you to brand your intranet.
    2. Configure the Zyncro security.  It is very easy, you do not need to be an expert.  You can suggest that only people with your company domain in their email use Zyncro (for example ana@arbol.viz). This is important to be able to control who can enter as a user and with which email they will register.  By all means, you will always be able to edit and administer access to corporate users in your company.
    3. Register users within your organization from the Administrator Panel.  Invite them to enter and create a profile in your Zyncro account with their photo, professional experience and skills.  Just by entering their email in the “Files and Groups” tab, they will receive your invitation whether they are users of another Zyncro account or not.  As they register and create their profiles, they will appear in the People directory in the intranet that you have created.  Each user can begin to follow others within the organization, Publish comments on their personal wall and keep up to date with the comments of people they follow.
    4. Publish interesting news on the main wall (“Messages” in “Home“) so that it reaches all users within your organization.  Begin to share all content with them as it arises.  For example, a new employee, a new client, the working day calendar, year-end etc.  This function allows you to reach all people with a user profile and at the same time, allows these users to share their own news.
    5. Send an email to all members of the company to inform them of the new intranet launch and explain how they should use it, how they should register etc.  Share a basic guide to getting started with them.
    6. Send an email to all the area managers and/or project directors so they can share this basic guide with their teams.
    7. Identify key people within your organization so that they can act as Zyncro champions. Explain to them how it works and pass on the advantages it can offer on both a personal and/or departmental level so that they themselves dynamize the intranet in those initial weeks by adding new, documents etc. I like the term champions…
    8. Send any documentation and/or communication directly via Zyncro.  Bit by bit, you will be freeing yourself from sending 50 internal emails per day and from attaching heavy documents as well as other time-stealers.
    9. Create work groups with the people you usually interact with and invite them to participate in topics that those groups deal with.  You can begin to upload files and create folder structures for example, following the company organizational structure.  In each group, you can store files you are sure to need in an easily obtainable manner.
    10. When Zyncro starts to become fruitful, mention it at the coffee machine, in the kitchen, in the cafeteria  and when you really start to enjoy it, talk about it to people that you do not know yet or those who are at a distance from the organization.  Gossip within the company is normal, but Zyncro allows you to keep up-to-date with what is important and can be useful to you.

    To conclude, we remind you that if you need to enlarge your Zyncro Small Business account, (free version upto 5 Users and 1GB), you can request it from me directly via Skype: zyncro.climent or by calling my direct line 00 34 618 188 298 (Customer Success Manager).

     
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